SUBMISSION PROCEDURES AND REQUIRED FORMAT
- Electronic submission: Manuscripts should be e–mailed to the editor at firstname.lastname@example.org. File sizes should not exceed 4 MB per e–mail – figures may for example be sent one by one or in groups not larger than 4 MB. Manuscripts should not be sent in PDF format as this precludes reviewing of papers per track changes.
- Format: Manuscripts should be prepared in MS Word and presented in double line spacing, single column layout with 25 mm wide margins. Line numbers must be applied to the whole document. All pages should bear the authors’ names and be numbered at the bottom of the page. With the exception of tables and figures (see below) the document should be typed in Times New Roman 12 pt font. Contributions should be accompanied by an abstract of not more than 200 words.
- First page: The first page of the manuscript should include the title of the paper, the number of words of the main text (i.e. excluding figures, tables and the list of references), the initials and surnames of the authors, professional status (if applicable), SAICE affiliation (Member, Fellow, Visitor, etc), telephone numbers (landline and mobile), and e–mail and postal addresses. The name of the corresponding author should be underlined. Five keywords should be suggested.
- Figures, tables, photos and illustrations: These should preferably be submitted in colour, as the journal is a full–colour publication. Their positions should be clearly marked in the text as follows: [Insert Figure 1]
Figures, tables, photos, illustrations and equations should be numbered consecutively and should appear in the text directly after they have been referred to for the first time.
Illustrations must be accompanied by appropriate captions. Captions for tables should appear above the table. All other captions should appear below the illustration (figures, graphs, photos).
Only those figures and photographs essential to the understanding of the text should be included. All illustrations should be referred to in the text.
Figures should be produced using computer graphics. Hand–drafted figures will not be accepted. Lettering on figures should be equivalent to a Times New Roman 9 pt font or slightly larger (up to 12 pt) if desired. Lettering smaller than 9 pt is not acceptable.
Tables should be typed in Times New Roman 9 pt font. They should not duplicate information already given in the text, nor contain material that would be better presented graphically. Tabular matter should be as simple as possible, with brief column headings and a minimum number of columns.
- Mathematical expressions and presentation of symbols: Equations should be presented in a clear form which can easily be read by non–mathematicians. Each equation should appear on a separate line and should be numbered consecutively.
Symbols should preferably reflect those used in Microsoft Word Equation Editor or Mathtype, or should be typed using the Times New Roman symbol set.
Variables in equations (x, y, z, etc, as well as lower case Greek letters) should be presented in italics. Numbers (digits), upper case Greek letters, symbols of metric measurement units (m for metres, s for seconds, etc) and mathematical/trigonometrical functions (such as sin, cos and tan) are not written in italics, but in upright type (Roman). Variables and symbols used in the body of the text should match the format used in the equations, i.e. upright or italics, whichever is applicable.
Metric measurement abbreviations/units should conform to international usage – the SI system of units should be used.
Decimal commas may be used, but decimal points are preferred.
Symbols should preferably be defined in the text, but if this is not feasible, a list of notations may be provided for inclusion at the end of the paper.
- Headings: Sections and paragraphs should not be numbered. The following hierarchy of headings should be followed:
- HEADING OF MAIN SECTION
- Heading of subsection
- Heading of sub–subsection
- References: References should follow the Harvard system. The format of text citations should be as follows: “Jones (1999) discovered that ...” or “recent results (Brown & Carter 1985; Green et al 1999) indicated that ...”
References cited in the text should be listed in alphabetical order at the end of the paper. References by the same author should be in chronological order. The following are examples of a journal article, a book and a conference paper:
- Donald, A W 1954. Pore pressure coefficients. Géotechnique, 4(4):143–147.
- Terzaghi, K 1943. Practical soil mechanics. New York: Wiley.
- Smith, A W, Black, C & White, A 1999. Factors affecting the strength of soils. Proceedings, ASCE Conference on Shear Strength of Soils, Colorado, pp 503–532.
Papers published previously in the Journal of the South African Institution of Civil Engineering should be cited if applicable.
- Footnotes, trade names, acronyms, abbreviations: These should be avoided. If acronyms are used, they should be defined when they first appear in the text. Do not use full stops after abbreviations or acronyms.
- Return of amended papers: Papers requiring amendments will be accepted up to six months after the referee reports had been sent to authors, after which the paper will be withdrawn from the system.
- Copyright: On acceptance of the paper or technical note, copyright must be transferred by the author/s to the South African Institution of Civil Engineering on the form that will be provided by the Institution.
- Photos of authors: The final corrected version of the paper should be accompanied by recent, high–resolution head and shoulders colour photographs and a profile not exceeding 100 words for each of the authors.
- Proofs: First proofs of papers will be sent to authors in PDF format for verification before publication. No major re–writes will be allowed, only essential minor corrections.